CHAPTER 125:  PERSONNEL

Art. I.  Federal Old-Age And Survivors Insurance

§     125.010: Federal Old-Age And Survivors Insurance

Article II.  Expenses, Reimbursement And Advance Policy

§     125.020: Policy

ARTICLE I.  FEDERAL OLD-AGE AND SURVIVORS INSURANCE

SECTION 125.010: FEDERAL OLD-AGE AND SURVIVORS INSURANCE

A.    It is hereby declared to be the policy and purpose of the City of Pasadena Hills of St. Louis County, Missouri, to extend to all eligible employees and officials of said City who are not excluded by law or by this Chapter, and whether employed in connection with a governmental or proprietary function of said City, the benefits of the system of Federal Old-Age and Survivors Insurance as authorized by the Social Security Act Amendments of 1950, and by Senate Committee Substitute for Senate Bill No. 3 of the 66th General Assembly of the State of Missouri and amendments thereof, as the same may be now and hereafter in effect.

B.    The Mayor of the Board of Aldermen and the City Clerk of the City of Pasadena Hills, St. Louis County, Missouri, are hereby authorized and directed, on behalf of this City, to prepare, execute and submit to the Office of Administration, Division of Accounting of the State of Missouri, as State Agency of the State of Missouri, a plan and agreement for extending said benefits to said eligible employees and officials of the City of Pasadena Hills, Missouri, in the form prepared by the State Agency and hereby approved and adopted by the Board of Aldermen of this City, which plan and agreement are to become effective upon approval thereof by the State Agency, and are further authorized and directed to execute agreements and modifications and amendments thereof with said State Agency, providing for the extension of said benefits to said employees and officials as set forth in said plan and agreement to provide that said extension of benefits is to be effective on January 1, 1956.

C.     Commencing on the first (1st) day of the month following the date of the approval of the plan and agreement of this City by the State Agency, there shall be deducted from the wages of all employees and officials of the City of Pasadena Hills, to whom the benefits of said system of Federal Old-Age and Survivors Insurance are extended, by virtue of the plan and agreement hereinbefore provided for, the amount of each of said employees and officials contributions, as determined by the applicable State and Federal laws and by said plan and agreement, the aggregate amount of said deductions to be paid into the Contributions Fund created by Senate Committee Substitute for Senate Bill No. 3 of the 66th General Assembly of the State of Missouri; provided however, that from the first payment of wages made to each of said employees and officials after the benefits of said system have been extended to such employees and officials, there shall be deducted a sum equal to the amount which would have been due and payable from each said employee and official had said extension of benefits been provided and effective on January 1, 1956.

D.     Commencing on the first (1st) day of the month following the date of the approval of the plan and agreement of this City by the State Agency, there is hereby authorized to be appropriated from the General Revenue Fund of the City of Pasadena Hills, and there is, and shall be, appropriated, the

sum or sums of money necessary to pay the contributions of the City of Pasadena Hills, which shall be due and payable by virtue of the extension of the benefits of the Federal Old-Age and Survivors Insurance System to the eligible employees and officials of said City, said sum or sums of money to be paid into the Contributions Fund created by Senate Committee Substitute for Senate Bill No. 3 of the 66th General Assembly of the State of Missouri; provided however, that in making the first (1st) payment to said Contributions Fund, after the benefits of said system have been extended to such employees and officials said first (1st) payment shall include a sum equal to the amount which would have been due and payable had said extension of benefits been provided and effective on January 1, 1956.  The Fund from which said appropriation is made will, at all times, be sufficient to pay the contributions of the City by this Section directed to be paid to said Contributions Fund.

E.    The City of Pasadena Hills, from and after the approval of the plan and agreement of this City by the State Agency, shall fully comply with, and shall keep such records, make such reports and provide such methods of administration of said plan and agreement as may be required by all applicable State and Federal laws, rules and regulations, now and hereafter in effect with respect to the extension of the benefits of the Federal Old-Age and Survivors Insurance System to the employees and officials of this City.  For the purpose of administering said plan and agreement the City Clerk shall be the official who shall make all required reports, keep all records, and be responsible for the administration of said plan and agreement on behalf of this City, and any and all notices and communications from the State Agency to this City with respect to said plan and agreement shall be addressed to City Clerk at City Hall.  (Ord. No. 79 §§1─5, 12-4-56)

ARTICLE II.  EXPENSES, REIMBURSEMENT AND ADVANCE POLICY

SECTION 125.020: POLICY

A.    For purpose of this Article, the term "expenses" shall refer only to expenses actually and necessarily incurred in the performance of the official business of the City.  The term "employee" shall include all persons employed by the City and all elected and appointed officials.

B.    Beginning May 1, 1995, any employee incurring any expense as defined in this Article and seeking reimbursement of same may submit to the City Treasurer a voucher certified as being true and correct.  The City Treasurer shall review such expense vouchers and shall reimburse to the employee only those expenses properly incurred.

C.    The City Treasurer may advance payment of projected expenses as authorized by the Board of Aldermen when the projected expenses to be incurred would pose a financial burden on the employee.  If such an advance is authorized, within ten (10) days after such expenses are actually incurred the employee shall submit to the City Treasurer a voucher for the expenses actually and necessarily incurred and any balance of the advance remaining after expenditure.  

(Ord. No. 459 §§1─3, 11-1-94)